Project Managers tend to be people who love to be organized. Which is a good thing since their whole job description relies on their ability to not only juggle several balls in the air at the same time, but decide where and with whom they will come down. That being the case, it should be no surprise that the best PMs are always looking for a great tip or tool to help them be even better at organization.
So, if you are the kind of person who has to rearrange the order of small objects in stores while waiting to pay for something, because it bugs you they are wrong, listen up. We have some great ideas that will make that project or department sing with creativity and discipline at the same time.
Scope – What Does This Mean?
One of the first priorities you will always move towards with a new project is defining what falls under its umbrella and what needs to be shoved to the side. If you are planning on making a list, that is a good start. However, you can also go beyond this and utilize some great software that will help you define the scope of the project and then organize it from there.
A good example of this is the Microsoft dynamics 365 program. While the old Project Manager software may have helped you to define flow, dynamics is one of a new breed of planning software that moves beyond this to coordinate the entire team, using the cloud. This means you are all connected at all times and always all on the same page. It is a great way to start a project and keep it in line.
Meetings and Definitions
While it is a good idea for everyone to meet frequently to be sure everyone is on track and those who aren’t get the help they need, it doesn’t have to be in person. In fact, for many of today’s projects that have team members spread around it might be impossible.
So, brush up on your video conferencing skills. It is the best way to keep everyone on track and make sure the entire team understands the definitions of every step along the way. It also helps to be sure that everyone gets the help they need when they need it.
Set Realistic Goals and Time Limits
It is easy at the beginning of a project to set unrealistic goals simply because you want them done at that time. But as the project progresses, be sure to revisit those goals and timelines to be sure they are still doable within the scope of the project.
Sometimes this is a good place to delegate certain tasks to other team members in order to maintain that timeline or meet a specific goal. Don’t forget to include your own goals when doing this, or you may find you are the one holding the team back.
Most of all, talk to your team members frequently. Even if it is just to find out informally if they have hit road blocks or found out a new way to approach some element of the project. Listen. That is your most valuable asset and you will need it for every project you tackle.